| Perspectives |
Statements of faith, recient messages and bible studies from church ministers and lay people.
• Perspectives Home Page
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| Scripture Quotes |
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Luke 22:52 Then Jesus said unto the chief priests, and captains of the temple, and the elders, which were come to him, Be ye come out, as against a thief, with swords and staves?
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| Ed'isims |
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I am tempted to complain about my present trials, losses, and missed. - Ed Gray, MFT
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Job Description
Scheduler/Admin
Reports to General Manager (daily) & Director regularly
newspaper ad; Front office/scheduling for busy Christian counseling agency. 15-28 hrs/week. The number of hours depends on whether this is a shared job.
Location: This position is at our La Mesa office. Please do not call the office. Each resume submitted will be reviewed. Please submit your resume by fax to 619-393-3133. Include a daytime and evening telephone number where you can be reached.
Position: Requires attention to detail, confidentiality, teamwork, flexibility, English, a willingness to work in a Christian environment & 5 yrs office experience.
Partial List of Duties
- Open & prepare the office for clients
- Schedule & confirm clients
- Produce Director's Daily Operating Schedule in Excel (weekly) w/daily updates
- Take intake information on potential new clients and set appointments
- Coordinate appointments between counselors and clients
- Maintain Outlook database of client contacts
- Track insurance requirements from first appointment on intake sheet until scheduler, client & counselor have provided all information necessary to HBC's billing person
- Track work on already established files: Director's client list; Intake Summary
- Email Client Schedule & Intake Summary to director and general manager
- Print Director's and General Manager's flight boarding passes from internet
- Maintain Director's client history files with confidentiality
- Interact with counselors, clients, general manager and director as required to fulfill tasks
- Uses email and internet research as part of the job
- May assist with client billing
- Other duties as assigned
Skills
- Good telephone skills and manners
- Customer Service skills
- Outlook
- Excel - intermediate ability
- MS Word
- Internet
- Typing 50 wpm minimum
- Fluency in both spoken and written English
Personality and Behavior fit for this position
- Self-starter & takes the initiative
- Willingness to go the extra mile for both internal customers and external customers (clients)
- Must be a team player
- Possesses a "can do" attitude
- Flexible for changing work hours and changing priorities
- Punctual
- Attentive to details
- Good organization and follow-through
- Good at setting priorities and managing work day
- Enjoys talking with people
- Comfortable speaking to people via the telphone
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