| Perspectives |
Statements of faith, recient messages and bible studies from church ministers and lay people.
• Perspectives Home Page
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| Scripture Quotes |
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1 Corinthians 15:58 Therefore, my beloved brethren, be ye stedfast, unmoveable, always abounding in the work of the Lord, forasmuch as ye know that your labour is not in vain in the Lord.
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| Ed'isims |
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Anything in life worth doing is worth doing poorly at first. If one is willing to start at this low less pressured level then with further steps of adjustments this pathway will turn into a joyful excellence that goes beyond expectations and hopes. Ed Gray, MFT
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Job Description
Scheduler/Admin
Reports to General Manager (daily) & Director regularly
newspaper ad; Front office/scheduling for busy Christian counseling agency. 15-28 hrs/week. The number of hours depends on whether this is a shared job.
Location: This position is at our La Mesa office. Please do not call the office. Each resume submitted will be reviewed. Please submit your resume by fax to 619-393-3133. Include a daytime and evening telephone number where you can be reached.
Position: Requires attention to detail, confidentiality, teamwork, flexibility, English, a willingness to work in a Christian environment & 5 yrs office experience.
Partial List of Duties
- Open & prepare the office for clients
- Schedule & confirm clients
- Produce Director's Daily Operating Schedule in Excel (weekly) w/daily updates
- Take intake information on potential new clients and set appointments
- Coordinate appointments between counselors and clients
- Maintain Outlook database of client contacts
- Track insurance requirements from first appointment on intake sheet until scheduler, client & counselor have provided all information necessary to HBC's billing person
- Track work on already established files: Director's client list; Intake Summary
- Email Client Schedule & Intake Summary to director and general manager
- Print Director's and General Manager's flight boarding passes from internet
- Maintain Director's client history files with confidentiality
- Interact with counselors, clients, general manager and director as required to fulfill tasks
- Uses email and internet research as part of the job
- May assist with client billing
- Other duties as assigned
Skills
- Good telephone skills and manners
- Customer Service skills
- Outlook
- Excel - intermediate ability
- MS Word
- Internet
- Typing 50 wpm minimum
- Fluency in both spoken and written English
Personality and Behavior fit for this position
- Self-starter & takes the initiative
- Willingness to go the extra mile for both internal customers and external customers (clients)
- Must be a team player
- Possesses a "can do" attitude
- Flexible for changing work hours and changing priorities
- Punctual
- Attentive to details
- Good organization and follow-through
- Good at setting priorities and managing work day
- Enjoys talking with people
- Comfortable speaking to people via the telphone
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